The concept of working with a virtual assistant is not so hard to understand if you take the (virtual) office out of the equation. A VA does the same work as an on-site assistant. It’s just that they just do it from their own office. It might be likened to when the boss is out of the office for the day. Though they are away from the office, their work is still accomplished.
How do I communicate with my clients? When I need to discuss something with him/her, I send an email or pick up the phone. It’s not any different than when an office manager needs to send an office memo to the whole staff; he/she sends out an email. For myself, I love it when a client sends me a clear, well-written email detailing the task that they need done. At this point, I can ask for clarification (if necessary) or just get to work.
Scheduling is similar to an on-site office. You simply share calendars or use project sharing programs such as myHours, Basecamp, Glasscubes, Google Docs, or similar programs. Tungle.me eliminates the back and forth scheduling and allows you to simply pick a time that’s available and schedule it with your virtual assistant.
Meetings can take place virtually as well. When the time arrive, after you have scheduled an appointment that will work for both of you, one of you telephones the other. It’s that simple. Some virtual assistants even use Skype.
How can we share files? Many offices are now going “green” and doing away with as much paperwork as they can. Again, we share files in much the same way that an office manager would share files: Google Docs, Dropbox, and Office Live.
Working virtually is not so different from working in an on-site office. In fact, many people prefer working with virtual assistants for the very reasons I just mentioned. JG Assistance offers quality virtual assistant services. Let us know if we can be of assistance to your business.