Paper management is essential when organizing your office. A stack of paper that needs to be filed, tossed, or dealt with, in any way, only adds to frustration when working. First, it’s a reminder that you have to deal with it. Secondly, it will take time away from your already busy schedule to take care of it. Just what can we do to cut through all that clutter and get our office more organized?
A place for everything. Remember Mom’s advice in keeping your home clutter-free. It works great in the office. A filing cabinet can hold all of those receipts, reports, and invoices. It can help to keep your desk organized and easier to work at. Action files work great too: to pay, to call, or to do all work to make your office life more manageable.
Create a desktop focal point. Ask yourself what it is that you use most often in a day. Of course, your monitor and keyboard will be at, or near, the top of the list followed closely by the phone, a notebook, and your favorite pen. Placing these items within reach will make for a more organized and productive office. You can place items that you don’t use quite as often in a drawer or closer to the edge of your desk. These might include your stapler, tape, pencil sharpener, or paperclips.
Task management will cut down on your stress and your work. When you have your activities planned out, instead of looking at your desktop and wondering what it was you that were going to do next, you will find that you cut out a lot of extra time and work. Your office won’t only be organized, but your workload will be manageable.
Your ounce of prevention includes storage boxes. Place papers you will need for taxes, or for rare occasions, in storage boxes. This way, they are kept out-of-the-way, giving you a more organized office and more space. Take the time to place labels on the outside. When it’s time to pull them out, you will know just where they are.
You will find that keeping your office organized doesn’t just help to make you more productive, but it eases your mind from the frustration of looking at a cluttered desk. The time spent organizing your office is time well spent.