It happens. Unexpected work comes in and before you know it, you’re ignoring important tasks that can cost you dearly in terms of clients and quality. In fact, these mundane tasks account for part of the growth factor of your business. Yes, here you are with tasks that need to be done but require precious time that you don’t have.
Yet with a few simple steps in place, you can become more organized ensuring that all of your more important tasks are cared for. You will appear more organized and ready to take on more business.
First, you need to count your priorities. Ok – your clients would be in first place. Don’t you agree? They need to know that they’re your priority. No matter what, they can count on you to be there for them when they feel the need. Whether it’s an agent’s buyers or sellers, an insurance agent’s clients, or a retail store’s customers. They need to know they can reach you with their concerns.
Secondly, you need to spend time searching for prospective clients. This is something that can’t be put aside. It must be done and done regularly. As a real estate agent, you need to get your name out there and to secure new listings. You need to find serious buyers and motivated sellers. This needs to be a priority.
At the same time, ignoring important tasks works against you. They simply have to be done and in a timely manner or your business will suffer, and if you spread yourself too thin, this is exactly what will happen. On the one hand, you need to put your clients first, but on the other hand, you need to care for your administrative needs. I know this is a balancing act but setting priorities pays off.
Once you have set your priorities, you are ready to prepare a schedule. Avoid an unrealistic schedule that you know you can’t meet. Instead, create an efficient schedule that includes work and breaks. A five minute break can do wonders for you.
Schedule everything that must be done – checking voice mail and email, meeting with clients, days to pay bills, and caring for every essential task that can’t be ignored. If you need some ideas, take any given day and as you complete a task, write it down. You’ll be surprised what you may have missed if you just sat down to write a list.
Rather Than Ignoring Important Tasks – Delegate
I’ve worked for real estate agents and brokers, insurance agents, and coaches. Many of them feel that they need additional help but don’t need a full time employee. A virtual assistant can open up your schedule to limitless possibilities.
You got in this business because you’re good with people. I’ve had more than one agent tell me that they needed to be in the field with people because that’s what they’re good at. Many don’t even like the admin side of the business. This is where I come in – contact me for more details.