In the course of a day, many virtual assistants have completed work for many different clients. In my office, where I work primarily with real estate agents, I wear numerous hats that keep my day occupied. I might work on one client’s lead management, another client’s drip campaign, a client’s WordPress blog, and another client’s property tours.
All of this means that I ‘have’ to keep myself productive or I will get behind. It’s a sink or swim situation, and my clients deserve my best. Productivity is a must.
Most of my tasks come across my virtual desktop via email. The first thing I do each morning is to open my email. After all, there are times when a good client will ask me if I can get something done right away (like today). In truth, there are some tasks that must be accomplished immediately – like promoting a listing online for an agent. I offer 24 hour turnaround with new listings.
How I Keep Myself Productive
It’s not unusual for a client to ask me to do a recurring task. Either it’s a task that must be done daily or weekly. I place that task in two places. One is on my desktop to-do list, and the other place is on my email client’s task list. With this system in place, I have two reminders when a task must be done.
Be Productive for Your Clients
I respect each of my clients – whether they are my client or the client of another REVA I subcontract for. They each deserve well thought out work that is completed within their time frame.
Clutter Stifles Creativity
Organization is a great productivity tool. Have you even needed a document or piece of paper you wrote a quick note on, but had to look through a stack of papers on your desk? When you do get back to your task at hand, you have to re-think where you left off and more time is lost.
If It Isn’t Working – Don’t Force It
I used to try to make everything in my life work – even if it wasn’t working. This will zap your productivity. Trying to make a system work simply doesn’t work. Reevaluate your working systems regularly – if it’s not working for you, be quick to throw it out and find something that does work.
This took me a long time to implement. I thought it was best to power through the day at all costs. I have seen VA’s that do this, and I have seen the quality of their work suffer. Breaks give your mind a well needed rest.
Work with Your Ideal Client
I can honestly say that right now I am only working with my ideal clients. I didn’t even set out to do so – I simply wrote down who my ideal client would be. Just yesterday, I was thinking about my current clients and how perfect they all are for me.
Outsource What You Don’t Love
If you don’t do this step, you will avoid the tasks that you don’t love. What can you learn about productivity from a virtual assistant. Virtual assistants need to be productive to accomplish work for so many different clients on various tasks.
If you have tasks you are behind in or that you know will never get done because they’re not your cup of tea, contact me. We can discuss how a virtual assistant might be just what you need.