Disorganization costs you time and results in frustrations and missed opportunities. On the other hand, structure removes chaos making it easier to keep high priority tasks on track. Consistency, of course, is the key to organizing your office. It’s not enough to clean your desktop, email inbox, and file cabinet. Keeping it clean is the trick to effectively organizing your office. Three tips to help you consistently organize your office are schedule it, keep your schedule, and do monthly upkeep.
Effectively Organizing Your Office – Schedule It
Plan on a day – even just a few hours – and work it into your schedule. During that time, straighten your desk, organize your filing cabinets, sort through your email, and purge, empty, or shred anything and everything that needs to go. If it’s cluttering your desk, it’s probably cluttering your mind every time you see it. So get rid of it.
Keep Your Schedule
It takes determination to stick to this schedule. If you put it off until the next day or even that afternoon, the chances are good it you won’t get to it until the next week, and it will be waiting for you to sort, empty, or clean. Keep your schedule and you won’t end up with the same mess that you cleaned up months ago.
Schedule a time each month where you will reassess your new clutter that’s accumulating. That’s right … once your get one area organized, it’s easy to get behind in other areas. Your monthly upkeep helps you to take a look at the bigger picture and figure out what to do about it.
How to Clean
Moving piles from one corner of your office to another corner isn’t gonna work. Throwing everything into a drawer or box won’t work either. You want to have a system where things are easy to find, and if you don’t need it, get rid of it.
The piles or messy drawer will keep calling over and over until you clean them out for good.
What to Clean
The skies the limit here. You can clean:
- Your Desk
- Computer Desktop
- Email Inbox
- Snail Mail
- Storage Boxes
- Filing Cabinets
- Online CRM Systems
- and anything that is costing your time and frustrations
Work at a pace you’re comfortable with, but effectively organizing your office means commitment to the task at hand is necessary. Schedule and stick to your weekly and monthly schedules. It will pay off, trust me. You’ll be happier and your clients will be happier because you’ll be able to focus getting things done.
If you need a little help, get in touch with me and we can talk about effectively organizing your office.