Many business owners have every time management program on their computer: calendars, to-do lists, and mapping tools, Mention one that might work and they have it. Their motivation is in the right place, as they want to get organized. Yet, somehow they find themselves frustrated, because they are behind again. The following time management skills work. They have proved to be effective tools to those who have implemented them. These tools are simple, yet effective, ways to add hours to your workweek.
Forget about multi-tasking as a time saver. When a business owner is on the phone, answering emails, and watching their favorite movie out of their left eye, they are bound to make mistakes. It has been proven that an interruption in your work costs you time to regroup your thoughts and get back into focus. Interruptions only cost you in the long run. Therefore, it’s important to forget about multi-tasking.
Delegate and schedule your workload. Put together a team that you can rely on when your workload gets full. This team needs to be professionals that you can count on. Your business should be just as important to them as it is to you. At the same time, every member of this team must work within a schedule that you have prepared. It’s not necessary to hire this team. You can put together a team of virtual administrative assistants. In fact, helping business owners in the area of time management is one of our specialties.
Removing distractions can go a long way in giving you back your day. When left unmanaged, distractions can cost you as much as an hour or two a day. On the other hand, focusing your attention on the project at hand saves you time. You can do this by:
Scheduling the time you will respond to emails
Using a headphone if there is background noise that interrupts your thought process
Get those you interact with daily to use instant messaging or Skype – a quick message to one another can be a great time saver.
Resist the urge to browse – this can be an effective time saver when used properly.
Take breaks when necessary. Get up, move around, have a bite to eat, and breathe. When you return to your work, you will be more focused.
Keeping a simple to do list may be one of the most effective time management skills. It certainly is included in most blog posts on the subject. Write it down, prioritize it, and get the work done.
When prioritizing, it’s crucial to play fair. I was more than a little surprised when I read where a business owner said that they gave their bigger clients priority over others. This is a quick way to lose clients. Every one of them contributes to the success of your own business. Therefore, unless a business owner can afford to lose their smaller accounts, it’s best to be careful when prioritizing.
Effective time management skills give you back time that you would have otherwise lost. The business then operates at a more productive level. Tasks are accomplished, customers are satisfied, and the business owner has the pride in his business that he hoped for when starting up. We use time management skills because they work.