Where did all the time go? Have you ever wondered this at the end of your day? There is a big difference between wanting to get things accomplished and accomplishing them. Many begin their day with the best of intentions. Yet, at the end of their day, they find that much of what they had planned remains unfinished.
When you identify and eliminate time wasters from your day, productivity soars and frustration diminishes. The following tips may help you stay focused on the task at hand.
◊ Plan specific times to check your email. Clients who must reach you immediately can catch you via Skype, IM, or through text.
◊ Handle paperwork once. When you open a piece of mail or a document crosses your desk, answer it, file it, place it on your to-do list, and file or trash it.
◊ When researching, resist the temptation to surf the web. Stay focused on the task at hand.
◊ Personal calls should be kept to a minimum. Quick, personal calls add up at the end of the day.
◊ Keep a schedule. Not only is lost time counterproductive to your business efforts, but it projects a poor image to others.
◊ Plan, don’t daydream. There is a fine line between day dreaming and planning. Knowing the difference is important to time management.
◊ Take a look at what works. This speaks for itself. If it works, why throw it out.
◊ Take a look at what doesn’t work. Throw it out; it’s not working.
◊ Stop doing what you’ve delegated to others. Not only is this a waste of time, but it’s also a waste of money.
◊ Build a cushion against interrupters. Let others know that you value what they have to say, but you must schedule time to talk about their plans. There is a difference, though, between graciously reminding others that you must get back to work and being rude.
◊ If it’s not your job, don’t do it. This is especially important when you’re only doing it because you just know that nobody will do this job as well as you do. Really?
◊ Plan a job before starting it. Thinking through a project is a great time saver, but starting a job before planning it will cost you more time than you may realize.
◊ Making things too complicated. Remember the saying K.I.S.S. Keeping things simple will save you time, money, and aggravation.
◊ Delegate to responsible team members. We can’t do it all. Keeping this in mind will eliminate much worry and frustration.
◊ Don’t add to a full schedule. Trying to stuff too much into a day will cost any business far more than any perceived gains.
Effective time management helps you stay focused on the work at hand, makes for happy clients when you’ve completed their work, and eliminates mistakes on your part.