One of the things that come up time after time when speaking with those who want to hire a virtual assistant is productivity. How productive are you? Are you on top of what needs to be done for your business, or do you have that feeling in the back of your mind that you could be more productive?
If you think you could be more productive, you’re not alone. From time to time, we all need to rethink our systems and schedules and ask ourselves if they’re still working for us. If they are … great! Don’t change anything. If they need revising … it’s time to get new systems in place.
10 Simple Questions to Ask Yourself
- Is my time being used productively?
- Are my to-do lists completed within my time-frame?
- Is multi-tasking working out for me?
- Do I delegate what doesn’t get done?
- Am I afraid to say no in business?
- Do I work without a safety net – without necessary systems in place?
- Do I reinvent the wheel whenever I take on a task?
- If I do, is it really necessary?
- Do I have a simple task manager?
- If so, do I stay on top of tasks?
What Can You Do?
Routines: One of the most important things I think you can do to become more productive is to create business routines. Work routines are essential to productivity. Working without them will kill productivity. Working with them creates a safety net that will nurture productivity.
Take Breaks: Trust me on this one. Have you ever decided to plow through a task? After all, you needed and wanted it done yesterday? What happens, quite frequently is that you start to make mistakes and not because you’re not good at your work. You make senseless mistakes because you don’t take breaks to re-energize and give your mind a break.
Say No: There are times when you know that something won’t work, and someone might be persistent in trying to convince you it will. Step back and think it through when faced with situations like this. Can you accomplish the work within the given time-frame and provide the quality you’re used to giving? If not, learn to say no.
Return Calls: If someone is waiting to hear from you, get back to them. An answering system shouldn’t be used to avoid speaking with those you’ve promised to call. If necessary, tell them you’ll be brief because you have other calls to make. If you can’t call, send an email, but do return calls or emails when you’ve promised to. Believe me, it will nag at you until you’ve made that call if you’re a productive person.
Schedule Your Routines: I like TeamWork.com. If a task comes into my email, I schedule it in TeamWork. If I have a lot of little tasks associated with the task, I schedule sub-tasks. Just relying on your email is dangerous – you’ll eventually miss a task, and you’ll wish you hadn’t.
I’ve worked with real estate brokers and agents, investors, insurance agents, and entrepreneurs. How productive are you? Maybe you just need a little help to get back on track. If you need help, please feel free to contact me.