S[dropcap]implify. So many over-complicate every task that they get lost in the details. When I think of simplifying, I get in the checklist mode. What I mean by that is that I sit myself down and figure out what’s important and what isn’t. What’s working and what isn’t?
It’s not enough to pare down your daily tasks. Anybody can make a decision to do less in their lives. To simplify without losing quality needs to be your goal. In the end, you won’t be sorry. So let’s get started with tips to simplify your office life.
Start each day with a clean desk. Easier said than done? True, but a cluttered desk is a reminder that you have MORE work to do (like cleaning your desk).
Keep a notepad and pencil close at hand. How many times have you needed to make a quick note and had to hunt for a pencil or notepad?
Within reason, set a schedule and keep it. You will be interrupted, this is a given and can be expected. However, without a schedule, it will be harder to get back on track when those expected interruptions come up. Yes, I said expected interruptions. Expect them and you won’t be as frustrated.
Change your mindset. When you look at your work as drudgery, it will shine through in all aspects of your life. Tasks will become a chore, and it will show. In time, your clients will notice it as well.
Write it down. Take a minute to use that notepad and pencil and make a note of those unexpected tasks that come up. If you keep that note nearby your workspace, you won’t easily forget that it needs to be done.
Categorize your tasks by days. There are situations where you need to handle a task as it comes up. For those where you have more leverage, arranging them by days of the week can work wonders. On Monday, for example, you know that you must get your blogging done. Tuesday? Schedule your status updates. You get the idea.
Delegate, delegate, delegate. This can’t be repeated enough. If you have too much work on your desk, pass that work onto someone else. Virtual assistants are the perfect solution at times like this.
Have a system in place. Take time to inventory incoming routine tasks and have a system in place to take care of them as they come in or within a reasonable timeframe.
Be realistic with yourself. Do you insist that you can get a job done in 10 minutes, when you know deep down inside that it takes 20 minutes? Unrealistic expectations of yourself will not only complicate your life, but will frustrate you as well.
Place a picture of your loved ones or closest friend on your desktop. OK, I know this isn’t necessary, but it’s amazing how a reminder of why you’re doing this, or who’s important in your life, can brighten up your day and get those creative energies going.
Simplify the office for the boss. Simplify it for yourself. But, by all means, simplify your office.
“I think people want very much to simplify their lives enough so that they can control the things that make it possible to sleep at night. “ Twyla Tharp
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