Time management will be at the top of most virtual assistant’s list of necessary skills. Why is this so? From the virtual assistant’s perspective and their clients, we need to stay on top of things, and the way to get this done is by effective time management. Wait a minute, though, it doesn’t need to be complicated.
There’s a Time and a Place
When I say time management made simple, I don’t mean that the process doesn’t require time – it does. What I mean is that with the proper systems in place, your business can run without some of the hiccups that occur when you have haphazard systems in place.
It’s All About Organization
Serious virtual assistants take organization seriously. We need to be organized for ourselves and for our clients. In fact, when we’re organized, it naturally follows that we will look for ways to keep our clients organized. I’m talking about detail oriented schedules and not micro-managers. With details in order and with the right systems in place, things will run smoothly and that’s what we’re looking for.
Micro-managers work against their own best efforts. I once complimented a real estate broker I do work for because she is so easy to work with. She said, “When I go into my CRM, I can see that the work is done. I don’t micro-manage, and you’ll find my agents are the same way.” This wasn’t an empty promise either, as time went on, time and again, she proved to be easy to work with.
I want to stress, though, that there are a few virtual assistants who are not detail oriented, and this doesn’t work for their clients. Just because your clients don’t micro-manage, doesn’t mean it’s alright to be irresponsible. You don’t want to take their good nature for granted, because they understandably will have limits.
One of the more important time management tips is to set priorities.
- When things get behind, what can be placed aside for a very short time (not indefinitely)?
- What needs to be done regardless of whether you are behind or not?
- Are there tasks that should be accomplished at the start of the workday?
- Are there tasks that need to be done towards the end of the day?
Priorities keep us on track with what’s important and necessary. A good time management system won’t be successful without priorities; so set priorities. They don’t lead to disappointment.
Do you feel overwhelmed? Are you working your systems properly or do they just sit in the background waiting to be worked? At the end of the day, do you feel the satisfaction of knowing that your office is in order and is functioning as you planned? Are your clients happy with your productivity?
If you feel overwhelmed or if your systems are not being worked, let’s talk and see where I can help.
Don’t be fooled by the calendar. There are only as many days in the year as you make use of. One man gets only a week’s value out of a year while another man gets a full year’s value out of a week.