Once you’ve hired a virtual assistant meet with them. Meet weekly, meet monthly, or meet bi-monthly, but schedule a meeting. Again, clear communication will be crucial. During these meetings discuss your goals and any deadlines that you may be working with.
Details are important, and come prepared so that when the meeting is finished, you are both on the same page. Discuss what’s working, what’s not working, projects that need completed, and when they must be completed. In time, you might want to ask your virtual assistant to create a form to assist you in delegating work to them. This will be much easier after they have had time to know what type of work that you will be asking them to do.
Welcome questions. They will save you time in the long run. Remember that your satisfaction is very important to your VA. Any good virtual assistant wants their clients to be happy, as your satisfaction is a reflection on their work. At the same time, if there are no questions, there is no need for concern. Questions are usually just for clarification purposes. It’s possible that you have clearly laid out what you will need accomplished.
Again, balance is the key. Micromanagement will only hurt your best efforts and dampen the creativity of your VA. Motivate; don’t micromanage. During these sessions delegate, trust, listen, and define.
To begin delegating, you first must be willing to let go of your need to control every little aspect of your business. This is what has been running you ragged. The need to control has cost you enough, and it’s time to let go.
Delegate any aspect of your business that you:
- Have Not Been Able to Get To
- Don’t Like
- Don’t Have the Time For
- Aren’t Sure How to Do
When delegating, create a system where you are regularly updated as to the progress that your virtual assistant is making with your projects and tasks. It will calm your fears and free up your VA’s time for what you hired them to do.
Delegating Responsibilities Means You Will Have More Time To
Focus on What You Do Best
Trust that your VA will do a good job. After all, if you have diligently done your job when hiring them, your fears should be somewhat put to rest. You have already looked at their virtual office, their website. You have looked at their work samples, asked the appropriate questions, and looked at their blog (where you might get an idea of their work ethics). So, now it’s time to trust your good judgment and instincts.
Listen to your virtual assistant’s suggestions. They have built a business on working virtually and might have some ideas or suggestions that will work for your business. An open mind might go a long way in learning how to work with a virtual assistant.
What are the specifics of this task? When working with a virtual assistant, take the time and effort to define what it is that you want accomplished. Is there a deadline that needs to be met? Provide any timelines for your projects.
After the meeting, you can relax and let them do the job that you hired them to do. At this point, with the right virtual assistant, it’s a win/win situation. So, enjoy your extra time for work, play, and/or vacation.
Working with a virtual assistant is similar working with an onsite office worker. As when assigning any task to an assistant, you only need to know what you need accomplished, communicate that need to your assistant, and provide deadlines.
JG Assistance offers virtual assistant services to businesses who find themselves too busy to take care of necessary administrative responsibilities. Contact us, and we can discuss how we might be able to help your business.
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Part 1 How to Retain and Maintain the Services of a Virtual Assistant
Part 2 Preparing for Your Phone Consultation with a Virtual Assistant
Part 3 Communication and Your Virtual Assistant