Virtual Assistants Must Multitask – It’s Necessary
Generally speaking, I’m not fond of multitasking. It seems like a poor way to get things done, and sometimes you drop the ball. At the same time, virtual assistants must multitask. Without it, we would get little done. The trick is in having an efficient system in place.
First, I would like to say that while the following is how my day began, I wouldn’t have it any other way. I began this morning with a blog post that must be written, some SMM for another client, and move on to my inbox. There I find a tour that needs to be organized for one of my two most organized clients. How is this accomplished? It’s very simple: through multitasking.
USE YOUR OUTLOOK CALENDAR OR GOOGLE CALENDAR
While it’s true that virtual assistants must multitask, it’s also true that professional VAs can’t afford to make mistakes. It can cost them a client, not to mention their own frustration when they aren’t as efficient as they like to be. This is why virtual assistants must multitask – it’s necessary.
Google or Outlook offers many possibilities. When someone mentions a task to me, I open my Microsoft Outlook and open a task or my calendar. Either way, it will remind me as a task, and I have my view set up with my calendar on the right side of the screen to remind me of upcoming projects. Google operates pretty much the same way, and you can set it up to send you reminder emails.
There are limits with multitasking, and we must understand and work within these limits. For one, you never want to learn something new while multitasking. You will be inviting mistakes and won’t be learning to your full potential. Something important might slip through the cracks.
Sciencemag.org had an interesting post. They quoted research that backs up the thought that because we only have two hemispheres available for task management, our brains can’t “efficiently juggle more than two tasks.”
So, where does this support my idea that virtual assistants must multitask. We devote all of our attention to the task at hand, and don’t mix up two projects at the same time. For example, if I am working on email management for a client, I will not take answer the phone while I’m doing it. That’s why we have voice mail. If I were working on a client’s blog post, I wouldn’t try to fit in lead management for another client. This isn’t multitasking. You can’t even call it time management, and it’s not fair to your client.
FOCUS ON THE WORK AT HAND
It’s been said that if you focus on more than one thing, your productivity drops by 40%. Mashable has a fascinating infographic you might want to check out. Therefore, what I’m speaking about is multitasking in the sense that we have many hats that we must wear each day. Sometimes, we are creating blog copy, other times in the day, we work on listing coordination, and other times, we might be creating documents. This can be in a typical day of any virtual assistant. This is why virtual assistants must multitask – it’s necessary.